Breaks in Schedule
How to add lunch breaks, technical pauses and breaks after appointments
Why are breaks needed?
Breaks help organize your workday properly, avoid fatigue, and ensure quality service for each client.
Why it's important:
- Time for rest and recovery between clients
- Workspace and tools preparation
- Lunch without rush and stress
- Preventing schedule overlaps
Types of Breaks
Different break types for different needs
In ZmanUp you can create breaks in two ways: add manually to calendar or set up permanent break after each appointment.
Lunch Break
Full lunch break, added manually to calendar
Example: 1:00 PM-2:00 PM dailyBreak After Appointment
Automatic pause after each appointment for preparation
Example: 10 minutes after each clientTechnical Break
Time for tool preparation, cleaning, added manually
Example: 15 minutes for complex procedure preparationHow to Add Break Manually
Two ways to add break to calendar
Breaks can be added manually to calendar when you need - for lunch, technical needs or personal time.
Adding methods:
Via '+' button
Click '+' in calendar, select 'Break' type and specify time
Click on time (Grid view)
If using Grid view - click on desired time, menu appears, select 'Break'
Break settings:
- Date: choose day for break
- Start Time: when break starts
- Duration: how long the break will take (15 min, 30 min, 1 hour)
- Note: optional - add description (e.g., 'Lunch' or 'Preparation')
Permanent Break After Appointment
Setting up automatic break after each appointment
In ZmanUp you can set up permanent break that will be automatically added after each appointment. This is convenient for preparing for next client.
How it works:
Where to set up
Calendar Settings → Break after appointment → Specify duration
What happens
After each appointment, specified time is automatically added (e.g., 10 minutes)
Clients cannot book
This time will be blocked in online booking
Individual Break for Appointment
Adding break to specific appointment
When creating or editing any appointment, you can add individual break after this appointment.
How to add:
- Open appointment (creating new or editing existing)
- Find 'Break after appointment' field
- Specify break duration (e.g., 15 minutes)
- Save appointment
When it's useful:
- Complex procedure - need more preparation time
- Last client of day - can skip break
- Urgent appointment - need shorter break
Editing and Deleting
How to modify or remove break
Editing break:
Manually added breaks can be changed at any time.
- Click on break in calendar
- Select 'Edit' from menu
- Change time or duration and save
Deleting break:
If break is no longer needed, it can be deleted.
- Click on break in calendar
- Select 'Delete' and confirm
Breaks in Calendar
How breaks are displayed
All breaks appear in calendar as separate blocks with special formatting.
Visual features:
- Breaks highlighted in color (usually yellow or gray)
- Permanent breaks after appointments visible right after each appointment
- Manually added breaks can be edited by clicking
- Cannot create appointment on breaks - time is blocked
Usage Recommendations
Add Lunch Manually
Better to add lunch break manually to calendar at desired time. This way you control exactly when lunch will be.
Use Permanent Break
Set up permanent break after appointment (5-10 minutes) in Calendar Settings. This is time for preparation, cleaning and rest between clients.
Individual Breaks for Special Cases
For complex procedures, add individual break directly in appointment - for example, 20 minutes instead of standard 10.
Important to remember:
Combine permanent and individual breaks for maximum efficiency. Permanent break - for all appointments, individual - when you need more or less time!